The questions you ask prospective board portal suppliers can have a profound impact on the efficiency, effectiveness and security of your meetings. The best portal will give your administrator confidence, shave days off the time to compile materials and offer user-friendliness and most secure security. It allows directors who are highly-contributing to fully participate in meetings, while also providing tools to ensure a smooth workflow. This allows them to focus on strategy and management.
Choose a vendor recognized in the field for delivering strong and expandable features, a sensible user interface, simple integration with your existing systems, and an efficient method of signing documents digitally. It is also important to look into the company’s security certifications (such as CMMI-SW, SOC 2, ISO 27001 or HIPAA) and third-party security audits that they have passed.
Lastly, it is important that your portal is connected to your existing email system and integrates with the capabilities built-in for document storage solutions. This allows your organization to communicate more easily with its employees, as safeguard sensitive data with robust encryption they can use familiar channels rather than emails which are monitored outside of the company.
You should also find out whether the vendor provides responsive customer support that is available 24 hours a day. Leading portal services offer a dedicated support team that is available to help you and your board members with any issues. They will also be able to provide testimonials and references from other organizations who have implemented their solution.
